For home daycare providers
Weekly invoices, attendance and the year-end tax statement parents ask for.
Made for family child care with 1 to 12 kids. Bill each family in a minute, log drop-off and pick-up, and hand out the January statement with your name, address and taxpayer ID for Form 2441.
No sign-up for the free templates. Pro is $12/month, cancel anytime.
| Item | Qty | Amount |
|---|---|---|
| Full-time weekly tuition | 1 | $240.00 |
| Late pick-up (after 6 pm) | 2 | $20.00 |
| Sibling discount | −$15.00 |
Everything a home daycare files, in one binder
Your families, rates and records stay in your browser. We never ask for medical, allergy or immunization records.
Invoices & receipts
Weekly or monthly tuition, late pick-up, meals, sibling discounts. PDF for parents, paid stamp when the money arrives.
Attendance log
Drop-off and pick-up times with who brought and collected each child. Printable weekly sign-in sheet.
Enrollment contract
Hours, tuition, late fees, holidays, vacation and sick policy in a clean agreement both sides sign.
Year-end statement
The total each family paid, with your name, address and SSN or EIN. One per family, every January.
How it works
Add your families
Parent names, children’s first names and the weekly or monthly rate. That’s all it needs.
Bill and log the week
One click makes this week’s invoice for every family. Mark payments as they come in by Zelle, check or cash.
Hand out January statements
Totals come from the payments you recorded, so every parent gets an exact statement for their taxes or FSA.
Free templates, or the whole binder for $12 a month
Brightwheel and Procare are built for daycare centers and priced like it. Daycare Binder is built for one provider and a handful of families.
Free
- Invoice and receipt PDFs
- Printable sign-in / sign-out sheet
- Enrollment contract template
- Year-end tax statement, one at a time
Pro
- All your families and children saved
- This week’s invoices for every family in one click
- Payment tracking: who paid, who owes
- Daily check-in / check-out log on your phone
- January statements for every family in one PDF
Try the app free with up to 2 families. Open the app
Questions
Who is Daycare Binder for?
Licensed or registered family child care homes and group homes that care for roughly 1 to 12 children and bill families weekly or monthly. It also works for nannies who care for several families.
Why do parents ask for a year-end statement?
To claim the child and dependent care credit on IRS Form 2441, or to get reimbursed from a dependent care FSA, parents must report the provider’s name, address, taxpayer ID and the amount they paid during the year.
Where is my data stored?
In your browser on your own device. Family names, rates, payments, attendance and your SSN or EIN are never sent to our servers. Use the backup button to move data to another device.
Do you process tuition payments?
No. Parents keep paying you the way they do now, by Zelle, check, cash or subsidy. You record the payment and Daycare Binder keeps the totals.